Senior Executive Administrator

Job Type
Full Time
Job ID
Date Posted
Company Information
Project Concern International PCI

The Senior Executive Administrator provides strategic administrative support to the President & CEO (CEO) of Project Concern International (PCI). The top priority of this position is to support the CEO to ensure she uses her time most wisely in the pursuit of organizational goals. This will be done by managing an effective executive function with optimal coordination and communication across the executive team of PCI as well as with external stakeholders such as donors, key stakeholders, partners and PCI board members.

S/he will be at the center of communications for the CEO, both internally and externally, in collaboration with the other members of the International Office Leadership Team (IOLT). The main responsibilities of the Senior Executive Administrator will include effectively prioritizing, managing and coordinating the CEO’s schedule, planning travel and making necessary logistical arrangements, drafting and/or preparing CEO communications and presentations, keeping the CEO optimally organized and effective in her internal and external activities, accompanying her on meetings, taking notes and ensuring effective and timely follow-through on contacts made and networking carried out by the CEO, and other administrative tasks designed to maximize the efficiency and productivity of the CEO as necessary.

Position Parameters/Special Responsibilities Required:
  • Must be available to work weekends and evenings in preparation for and during meetings, and other events as needed
  • Must be able to travel as needed
  • Supervises the DC Office Coordinator
  • Must be willing and able to answer calls/email during non-business hours
Preferred Qualifications:  
  • Bachelor’s degree in an appropriate field (business administration, non-profit management, etc.) highly preferred
  • A minimum of four to six (4-6) years’ experience in Executive Office support, with six to eight (6-8) years of overall professional experience. Specialty training and credentials or advanced degree may be substituted
  • Excellent communication and interpersonal skills, both written & verbal, including the ability to communicate across cultures and the ability to say “no” effectively and without negative consequences.
  • Documented ability effectively supporting a CEO for a significant, complex, global development organization
  • Experience communicating and coordinating with private donors (foundation staff, high net worth individuals, social entrepreneurs, etc.)
  • Solid knowledge of proper meeting management techniques
  • Ability to accurately type a minimum of 65 wpm
  • Expert level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly
  • Excellent computer skills including word processing, spreadsheets, presentations, graphics, and use of communication applications (Skype, Zoom, etc.)
  • Experience in or willingness to learn Concur Travel & Expense system
  • Experience in internet research and database management
  • Adept at proof-reading own and others’ work to eliminate errors
  • Ability to solve complex problems, think innovatively, creatively and strategically
  • Must be flexible, extremely well organized and detail-minded. Adept at follow-through, especially in the management of detail and juggling multiple priorities.
  • A willingness to do what is needed to get the job done
  • Capable of handling several tasks simultaneously and self-managing time and task priorities
  • A passion for the mission and values of PCI