Programs Administrative Assistant
MiracleFeet is a global nonprofit working to eliminate a leading cause of physical disability worldwide. Over two million children live with the severe consequences of a treatable birth defect known as clubfoot, and 175,000 more babies are born with it every year. Thanks to a non-surgical solution called the Ponseti method, 95 percent of cases can be fully treated for less than $500. Since 2010, MiracleFeet has scaled this proven, low-cost treatment to 29 countries where children previously had limited or no access to care. Still, today fewer than one in five children has access to treatment.
Reporting to the Director of Programs, the Programs Administrative Assistant provides administrative support to MiracleFeet’s programs and technical teams in their continued implementation of high-quality, evidence-based, innovative programs to treat children born with clubfoot in low and middle-income countries. MiracleFeet is currently active in 29 countries throughout Latin America, Africa, and Asia, and has ambitious goals for growth. We are seeking a detailed-oriented person with strong organizational and communication skills, including an ability to communicate well across diverse cultures and time zones, an ability to coordinate complex situations, and a demonstrated commitment to MiracleFeet’s mission.
This is an exciting opportunity to work with staff based all over the world, in a global health organization experiencing tremendous growth. This is a full-time, non-exempt position. Candidates may be based in MiracleFeet’s Chapel Hill, NC office, or work remotely if located outside of NC.
Manage the Director of Programs’ calendar and coordinate meetings and schedules; ensure their time is allocated to the highest priorities
Facilitate preparation and follow up for meetings and appointments, including compiling documents and materials, pulling reports, etc.
Assist with special projects by conducting research, collecting and analyzing data, drafting reports, and preparing PowerPoint presentations
Travel & Administrative Support
Arrange complex and detailed travel plans, itineraries, and agendas for staff, consultants, and partners
Assist with logistics of clinical, technical, and other trainings
Schedule programs team meetings, record and distribute meeting minutes, and follow up on action items
Note: The above statements are intended to describe the general nature and level of work to be performed by the individual in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position. Employees may have other duties assigned at any time.
Bachelor’s degree highly preferred; additional experience may be considered in lieu of degree 3-5 years’ relevant experience (office management, administrative or executive support)
Knowledge, Skills and Abilities
Highly organized with excellent time-management, prioritization, and critical thinking skills
Ability to plan, prioritize, and organize a varied workload and respond to unanticipated requests
Excellent written and oral communications skills
Strong attention to detail
Self-starter and strong initiative
Personal qualities of integrity and credibility
Sensitivity and good judgment around use of confidential information
Ability to manage upwards
Proficiency in Microsoft Office products, especially Excel and PowerPoint
Able to work well in a team environment, handle multiple assignments, and meet deadlines
Experience working in a nonprofit and/or interacting professionally with people from many countries and across time-zones is preferred.
Additional language abilities a plus
Salary range $40,000-$45,000
Health insurance provided
Three weeks of vacation per year
Optional dental and vision insurance
401K plan available; employer match offered
Life insurance and disability insurance provided
Once you submit your application, you should receive a notification confirming your materials were received. If you do not receive this automatic message, please contact firstname.lastname@example.org. We also recommend you add email@example.com to your contact list to ensure delivery of all correspondence from us. Please no phone calls.
Applications will be accepted until May 25, 2022, or until the position is filled. MiracleFeet is committed to creating a diverse environment and actively encourages candidates from diverse backgrounds to apply. The qualifications above are illustrative of the type of candidate we are looking for, but we encourage you to apply even if you do not meet all the requirements listed above.
MiracleFeet is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
MiracleFeet is committed to safeguarding and promoting the welfare of children and expects all employees to share this commitment. MiracleFeet is proud of our organizational values of collaboration, ambition, integrity, and justice, and expect staff to demonstrate these values in all behaviors and professional interactions.
For additional information, refer to our website: www.miraclefeet.org.