Infectious Disease Detection and Surveillance (IDDS) Project Coordinator

Job Type
Full Time
Job ID
Date Posted
Company Information

ICF’s International Health and Development line of business is looking for a Project Coordinator to support the operations of its Infectious Disease Detection and Surveillance Project (IDDS). On IDDS we partner with clients to conceive and implement solutions and services that protect and improve the quality of life in low and middle income countries. The focus of this position would be on USAID’s Infectious Disease Detection and Surveillance (IDDS) project located at our Metro-accessible Rockville office.

The Project Coordinator should be a conscientious and service-oriented team member with good interpersonal skills who communicates effectively both verbally and in writing, is self-motivated, accurate, and efficient in the accomplishment of tasks, is flexible when faced with change, is highly organized and able to coordinate the timely completion of competing assignments, takes initiative to find solutions to challenges, has strong Microsoft Office skills (Word, Excel, PowerPoint), and is experienced with technology for communication and knowledge management.

Key Responsibilities:

Coordinating, processing, and tracking staff and consultant travel (e.g. itineraries, insurance, visas, billing, trip reports, and approvals by the project director and USAID)
Creating and maintaining SharePoint and Teams sites to support project coordination and knowledge management
Coordinating internal and external meetings and calls, including arranging conference lines, venue booking, setting-up audio-visual equipment, and arranging catering
Taking and disseminating meeting notes
Providing coordination support to country programs as needs dictate and regular duties allow
Archiving project documents
Supporting project reporting and submission of written deliverables
Tracking project processes through Jira
Supporting onboarding for new staff
Managing group telephone and e-mail lists
Maintaining the project calendar
Processing subcontractor, consultant, and vendor procurement requests
Photocopying and scanning documents
Ordering supplies
Scheduling and coordinating office celebrations and social events
Completing other administrative tasks as assigned
Basic Qualifications:

Bachelor’s Degree, preferably in an area relevant to international health and development
Strong Microsoft Office (Word, PowerPoint, Outlook and Excel) skills
1+ years of work experience as an Administrative Assistant in an office environment
Professional Skills and Abilities:

Excellent organizational skills
Strong written and oral communication skills
Ability to work as part of a team in a time-sensitive, changing environment
Ability to adapt and respond to shifts in priorities
Ability to stay on top of multiple tasks and parallel processes
Ability to prioritize competing tasks to meet deadlines
Ability to problem-solve
Ability to take direction and receive feedback well
Ability and inclination to work with a high level of accuracy and attention to detail
Ability to apply a high level of discretion
Successful experience working independently and with a geographically diverse team
Preferred Skills/Experience:

Experience and competence with the Jira project management platform
Familiarity with communication technology, e.g. audiovisual equipment and technologies that facilitate virtual meetings and communication
Knowledge and prior experience with SharePoint and Teams
Contracting and invoicing experience
Fluency in written and spoken French
International and cross-cultural experience
2+ years’ related work experience in an office environment
Academic achievement as demonstration of ability to manage and produce high quality work
Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law and Pay Transparency Statement.


Basic Qualifications: Bachelor’s Degree, preferably in an area relevant to international health and development Strong Microsoft Office (Word, PowerPoint, Outlook and Excel) skills 1+ years of work experience as an Administrative Assistant in an office environment