Senior Executive Assistant

Job Type
Full Time
Job ID
Date Posted
05/14/2019
JOB LOCATION
Washington, DC
Company Information
NAME
CORE Group
WEBSITE
JOB DESCRIPTION

Background:

CORE, Inc. (CORE Group) is a leader in global community health, working to end preventable maternal, newborn, and child deaths around the world. We have a comparative advantage through collaborative action to promote and safeguard health in communities and create new models for reaching the most marginalized populations. As a neutral, trusted platform for a coalition of more than 100 members, we work together with the broader global health community to foster collaboration and learning, strengthen technical capacity, develop innovative tools and resources, and scale evidence-based approaches to improving health.

Position Description:

At CORE Group, we thrive when our people thrive. We are currently looking for a senior executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. S/he will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

With a primary responsibility of supporting the Executive Director, provide support as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. S/he will plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities:

  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, per Executive Director’s request
  • Assists Executive Director by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Assists with Executive Director’s correspondence and communication on delegated items
  • Welcomes clients and guests by greeting them, in person or on the telephone; answering or directing inquiries
  • Maintains organization confidence and protects operations by keeping information confidential
  • Prepares reports by collecting and analyzing information, liaising with key personnel
  • Secures information by completing data base backups
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
  • Contributes to team effort by accomplishing related results as needed
  • Assists with special events, as needed
  • Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed
  • Plans/organizes and implements events such as meetings, business luncheons, or client dinners
  • Manages executive schedule and acts as liaison for executive team
  • Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings
  • Handles confidential information; organizes and maintains files
  • Prepares information and research for executive needs
  • May help plan company events, meetings, and employee team building activities or special

Type: Immediate, Full Time

QUALIFICATIONS
  • Comfortable in a fast-paced environment with multiple tasks and projects at hand; Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Able to organize and manage multiple files, tasks, schedules and information; Excellent organizational skills with an ability to think proactively and prioritize work in a timely manner
  • Strong verbal and written communication skills (via phone, email and in-person)
  • Excellent Writing, Reporting Skills, Presentation Skills
  • Experience exercising discretion and confidentiality with sensitive company information
  • Self-directed and able to work without supervision
  • Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
  • Knowledge of office procedures and solid experience with office management systems, ERPs and MS Office
  • Familiarity with online calendars and cloud systems
  • Travel logistics experience
  • Energetic and eager to tackle new projects and ideas, positive attitude
HOW TO APPLY
Please send a cover letter and resume to jobs@coregroup.org with the subject line: Senior Executive Assistant_LAST NAME. No phone calls.